Careers at Krotos

Finance and Business Administrator at Krotos Ltd

Published: 14/1/2022

Location: Remote work supported within travelling distance of the Edinburgh office

Krotos designs and distributes software for audio professionals. Our software is used by the top sound, game and film studios worldwide.

Our company is growing and we are seeking an experienced and meticulous Administrator to provide finance and business support to our growing company.
Do you enjoy working as part of a collaborative team in a fast growing brand? Do you thrive within tight deadlines and changing needs? We want to hear from you!

Key Objectives

  • Take charge of all financial, book-keeping and HR related admin tasks
  • Process sales orders and ensure all systems are kept up to date
  • Provide day-to-day business support


  • Financial admin: Reconciliation of all company bank accounts, manage HMRC payments, salary payments, nominal journal posting, manage grant claims and applications, prepare P&L and balance sheet, keep track of budgets, and prepare monthly board reports
  • Book-keeping: Manage all daily, weekly, monthly and quarterly book-keeping tasks
  • General admin: Process staff expenses, organising travel, and proofreading documents
  • HR admin: Manage HR documents for employees, sifting through applications, and other processes
  • Sales admin: Sending quotes, processing payments and refunds, issuing invoices and credit notes, and fulfilling orders
  • Order processing: Setting up products and vendors. Administering customer accounts. Following up failed payments
  • CRM system admin: Ensuring customer records are properly filed. Sales deals are promptly created, attended to, and closed. Generating reports
  • Reseller liaison: Sending licences, marketing collateral, and news. Uploading products to reseller websites and obtaining sales figures
  • Reporting: Assisting with data gathering for reports and forecasting needs. Helping put together monthly reports
  • Other duties assigned by the CEO and other managers

Required Skills

  • Experience in finance / sales administration, or a similar role
  • Excellent communication and interpersonal skills both, in writing and in person in a multifunctional role
  • Ability to work with minimal supervision and maintain confidentiality
  • Experience with Microsoft Word and Excel or Google Docs and Sheets, with a proven ability in learning new IT packages
  • Well-developed organisational, decision making, time management and prioritisation skills and experience working to deadlines
  • A high standard of numeracy and excellent attention to detail
  • Resourcefulness and ability to use initiative, and a proactive approach to seeking out information
  • Experience in using accounting software such as Xero or Sage
  • Practical knowledge of eCommerce processes (processing orders / invoices / refunds and collating reports)

Desired Skills

  • Experience with WordPress, Xero and Zendesk
  • Interest in sound and music


  • Remote working with flexible start and finish times
  • 30 days paid holidays. You can take public holidays off or bank and use them as you choose

How to Apply:

Please submit the following

  • CV
  • Cover letter

If both aspects are not included, we will not be able to review your application.

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